Town of Westmore
Selectboard Meeting Minutes
Oct 29, 2007
In attendance: Nancy Mallary, Chair, David Stevens and John Alexander, Selectmen, Greg Gallagher, Dennis Desmarais, Road Foreman, Bruce Wheeler, Anne Alexander, Louisa and Vince Dotoli, Gail Brown, Kimberly Reny and Gerald Saindon.
Nancy Mallary called the meeting to order at 6:00 PM.
John moved and David seconded to add the following to the agenda:
Vision insurance Plan
Selectboard assistant
Julie Mountain/Plowing Old Cottage LN
Wayne French’s request for a Milfoil letter for the Westmore Assn’s newsletter
Tower lane Maintenance
Changing Big Valley Lane and Wheeler Mountain Road sign locations were discussed. It was also mentioned that Fosters Grove North sign was missing. Dennis said he might have that sign.
John said that all signs should be accurate so any rapid response crews knew where to go.
John moved and David seconded that David would work with Dennis to set the 911 Signs to be in compliance so rapid responders would know where to go. Motion passed.
John moved and David seconded to ask Greg to tell Julie Mountain to put her request for plowing her section of Old Cottage LN in writing and specify where on the road she lives. Motion passed.
Certified Highway Mileage was tabled until the next meeting so Dennis could check the mileage of Old Cottage Lane to the turn around, and Greg could copy the Minutes of reclassifying Old Cottage LN.
Dennis reported that the plow frames are on the trucks.
He needs to finish cutting and splitting his firewood and road whips.
Prior to discussing on Tower LN, Nancy Recused herself.
A letter from David and Annalei Babson RE questions on Tower LN maintenance was read.
David moved and John seconded to have John write a letter to the Babsons that the Board will address her issues at the next meeting. Motion passed.
Nancy returned to the meeting.
Dennis requested authority to purchase a new 22 Ton air jack for approximately $600.
John moved and David seconded to authorize Dennis to purchase a 22 Ton air jack for & 600 after checking prices at four places suggested. Motion passed.
David moved and John seconded to approve Select Orders and Payroll #22. Motion passed.
David moved and John seconded to approve the Minutes of the 10/15/2007 meeting. Motion passed.
John moved and David seconded to accept the Listers’ Errors and Omissions request of 9/31/07 without the $260,900 adjustment line.
John moved and David seconded to amend the motion to read "total adjustment of -$700." Motion as amended passed.
John moved and David seconded to accept the Listers Errors and Omissions request adjusting a math error on Klockars by -$100 of 10/4/07 and striking the last sentence. Motion passed.
John moved and David seconded to accept the Listers Errors and Omissions request on the Miele property of 9/29/07 by -$700 and striking the last sentence. Motion passed.
Kimberley Reny presented letters sent by the Listers to Johnston, Hale and Robertson, Jobs Pond property owners, explaining the assessed value on their property and asking for feedback.
John moved and David seconded to ask the Listers to clarify this issue and send these property owners "Certified" letters. Motion passed.
John moved and David seconded to have Greg ask Barton Electric to meet with the board to explain their plans for new lines and service up Hinton Hill and including the Old Office building and street light. Motion passed.
Gerald asked if he could remove the Maple tree from in front of the Old Office. He said it was over the septic system and it would grow too big for that area.
John moved and David seconded to have Dennis help Gerald put in a flag pole barrier in front of the Garage generator. Motion passed.
On the Personnel Policy:
Retirement, 3.3, was tabled;
3.1 and 3.2 which were previously approved were signed;
Safety and Wellness, Appendix I was signed;
Workplace violence, Appendix C, was signed;
Smoking, Appendix E, was signed.
John moved and David seconded to approve Article 5.1, Standard of Conduct. Motion passed.
The rest of the Personnel Policy was tabled until 11/12/07 at 4 PM.
The Board read an e-mail from Kimball Johnson RE the Emergency Plan update asking to wait until he is ready.
David moved and Nancy seconded to have John call Tom at the state who helped with the Broadband Grant to review grant compliance of Great Auk. Motion passed.
John moved and David seconded to grant permission to Orleans Snow Travelers to cross Westmore land on RT 16, along North Beach and the beach parking lot. Motion passed.
At 9:30, David moved and John seconded to enter Executive session for personnel issues. Motion passed.
The Board came out of Executive Session at 10:15.
John moved and David seconded to recess the meeting until 11/1/07 at 11:00 AM at the Town Garage. Motion passed.
Signed by,
__________________
Greg Gallagher
Westmore Town Clerk
Town of Westmore Minutes
Wednesday October 31, 2007
Meeting continued at Town Garage @ 11AM
Present: David Stevens, Road Commissioner/ Selectperson
John F. Alexander, Selectperson
Dennis Desmarais, Road Foreman
Agenda
1. Address questions raised in Mr. & Mrs. Babson’s October 29th letter regarding Towner Lane.
2. Discussed issues relating to road management issues to include, but not limited to, allocation of human resources, equipment management, and work schedules.
3. Summer road maintenance report. Selectboard requested that road foreman submit a report regarding major projects/.initiatives undertaken during summer of 2007. Identify major road projects scheduled and completed and or current status.
4. Selectboard suggested that road department submit road work schedule to selectboard giving two (2) week projection of anticipated road crew road/maintenance projects e.g. road and or equipment.
5. Discussed need for two (2) employees to inspect roads? How often etc.
6. Discussed anticipated budget for 08’ need for additional employee(s) to cover vacations?
Meeting adjourned at noon.
Respectfully submitted:
John F. Alexander